Posted in The virtual assistant blog Top posts – September 28, 2016
One of the more common questions we encounter is how can a virtual assistant help if they’re not even in the same building as me? And that’s a fair question. But a good VA has lots of experience helping business owners run their affairs remotely. In addition to this experience, they have many other skills to manage more specialized tasks, and may even offer sector or industry specific knowledge. Depending on your needs, you can get virtual assistance with almost anything, from simple day-to-day tasks, through to much more specialized, complex tasks.
Think about all the little things that never seem to leave your ‘to-do’ list; booking hotels, organizing your diary, answering emails, bookkeeping… Employing a virtual assistant to work remotely can help you to deal with all these little things, and a lot more, such as:
- Time management & business admin
- Business finance support
- Sales & marketing support
- Event and travel planning
Employing a personal assistant who works for you virtually has many benefits, some more obvious than others.
1. Become more efficient; make more money
By delegating smaller, less pressing tasks, or larger more time-consuming ones, you can free yourself to ‘bring home the bacon’. For example, if you spend 2hrs a day dealing with basic admin and online content monitoring for your business, that’s 2 hours you could free up by delegating this to your VA. That alone is 480 hours per year, or 53 days, that you can spend making money for your business.
2. Save money
What’s more, personal assistant outsourcing can save money, too. With these kinds of services you only pay for the hours they work. You don’t need to worry about lunch breaks, paid holidays, pensions or sick leave, all of which you would need to cover with an in-house member of staff. For small business’ this can equal a huge saving! Lower overhead costs mean more money towards expansion and development.
3. Access skilled support
There are many things you can do yourself when it comes to running your business, but there are some things that you just shouldn’t try to learn on-the-go. Your accounts, bookkeeping and online security definitely fall under this heading – you just can’t afford to get them wrong. One of the real benefits of using a virtual assistant is that they already have these skills and can hit the ground running. This means no nasty surprises when your tax return is due and no prospects slipping through the net. All of this adds up to the kind of peace of mind that money normally can’t buy!
4. You’ll be more organized than ever
Many VAs specialize in organization and event planning. This means if you attend conferences and AGMs, you don’t have to worry about keeping track of all the business cards you’ve been given. Virtual assistance could see all that info compiled into a neat file and saved to your cloud database before you even get home. You can even authorize your VA to follow-up on LinkedIn, or make first contact via email to say that you enjoyed speaking with them and hope they will keep you in mind for future projects. How efficient is that?
A tailored service can also manage your business and personal diaries helping you keep track of important dates, making sure you don’t double book yourself, you aren’t late for that dinner with a new client and that all the key deadlines are met (from project delivery deadlines to wedding anniversaries, just in case…)
5. Marketing and sales support made simple
If you don’t know what you’re doing, marketing can be a real nightmare! Most virtual assistants will offer services like market research, content creation and online updates as standard. Virtual assistance with things like lead generation and nurture can also be extremely helpful to small businesses who have complex sales processes to manage.
6. Client management
Another of the many benefits of using a virtual assistant is getting help with client management. Something as simple as ensuring all correspondences are read and replied to within a reasonable time frame can really improve your reputation and professional credibility. Briefing your VA with the names, birthdays and contact details of your most loyal clients, and any important newcomers, is a simple thing to do and it can have a huge impact. Something as simple as receiving a Christmas card, which thanks them for their business can build the kind of strong relationships that small businesses thrive on. Virtual assistance makes this kind of attention to detail effortless.